The Hon. Secretary shall invite bids for the conference from
affiliated chapters (given) in advance. Bids have to be made on
a standard Proforma & sent to the Hon. Secretary at least two
months before (ahead of) the next scheduled annual conference,
(which is scheduled next year.) Venue shall be selected by
simple majority in business meeting during the conference. The
host chapter should be registered under Registration of
Society's Act 1860 and should be (is) affiliated to MOA& should
have a PAN No./GIR No. with Income Tax Department.
I. Choice of City: (i) Accommodation available: There should be adequate
accommodation available for
around 300-600 persons. Some 2 to 5 star hotels in city are
expected.
(ii) Connection by Air, Rail & Road: The city preferably
connected by
Air to metro cities at least. It should have a major Rail head
with good connections
all over state.
(iii) Tourist Spot: Although being major Tourist Designation is
not a must but it
cranially certainly attracts a bigger participation & is of
definite advantage.
II . Choice of Venue: (i) Central Audi tourism auditorium: The main Audi tourism
auditorium should have
capacity of 100 to 500. Hall should be good & it should be
preferably be
air conditioned.
(ii) Satellite Halls:
(a) Minimum One satellite hall capacity of 100 to 150.
(b) 2-3 board rooms with capacity for 25 persons.
(c) Storage space for conference office.
(iii) An area adjacent to the main hall (within 100 sq. meters
of main Audi
tourism for the dining hall. An area of approx. 25000-30000
meters would be
required.
(iv) Another area of similar size or 2-3 long rectangular halls
& adjacent to
(100-150 Meters within) of Audi tourism auditorium will be
required for the trade
exhibition.
(v) The venue shall be preferably be located centrally in the
city or within 10 Km.
(vi) Adequate parking space should be available around the
venue.
(vii) The venue should also have some area for providing "Lounge
Space" for
children's. children
(viii) Adequate space should be provided for registration
counters.
(ix) The venue should be such that it can be cordoned of from
general public & is
safe from security pint point of view.
The dates for the conference will be one week previous prior to
or one week after
Diwali but may be changed under extra ordinary circumstances.
(The CME shall be on
1st conference day day of conference & rest of the program shall
should be planned
accordingly.
The team organizing the conference should be experienced & a
short bio data of the
key persons should be submitted with bid.
The organizing secretary especially should fulfill of following
criteria.
(i) Should have attended attend MOACON at the time of the bid.
(ii) Should have preferably been organizing secretary/chairman
of organizing
committee, at least one symposia or he should have organized at
least one major
state/national workshop/scientific activity.
(i) Budget proposals included registration fees tariffs for
stalls etc.
I. RECIEPTS:
a) Registration fees for main conference: The registration fee
for members of MOA for MOACON should be just reasonable it can
be increased by 10% each year & rounded of two nearest 100. The
registration fees for non-members will be 50% more than the
registration fees for members, late fees will be 25% of
registration fees after one month of last date of regular
registration & 50% after 2.5 months from last date of regular
registration. Spot registration will be double registration
fees. Registration fees for postgraduate students will be 60% of
normal registration fees.
[This fees structure will be maintained irrespectively of city
hosting the conference & will not be a subject of discussion in
GBM except for extra ordinary circumstances.]
b) Incidental Charges: The incidental charges of MOACON will be
about 150 Rs. .
c) Registration fees for CME program. Registration fees for CME
should be reasonable.
d) Registration fees for spouses & children over 8 year of age/
accompanying persons. 60 to 75% of registration fees of the
delegates (for spouses / children's of non members it will be
proportionately more) .
e) Registration fees for children's below 8 years-Nill.
f) Complimentarily free registration:
The following have to be given Complimentarily free
registration.
(i) President of IOA
(ii) Hon. Secretary of IOA
(iii) All Hon. Fellows of MOA (List to be obtained from Hon.
Sec./Treasure)
(iv) All foreign guest speakers.
(v) All Indian guest speakers who are not member of MOA.
(vi) Spouses of Foreign guest speakers if they are accompanying
them.
(vii) Invited dignitaries.
(viii) MOA Members over 70 years of age.
TARIFFS FOR STALLS
1) Local organizing committee can decide the tariffs for unit
stalls.
2) Tariffs for special stalls are at discretion of the local
organizing committee.
3) Concession for multiple stalls is also at discretion of local
organizing committee.
SPONSORSHIPS:
These are negotiable for various activities & at the discretion
of local organizing committee. However all sponsorships have to
be with approval of budget committee.
TARIFFS FOR SOUVENIR:
Tariffs at the discretion of local organizing committee.
MISCELLANEOUS RECEIPTS:
Like donations from local medical fraternity in the form of
member of reception committee etc. at discretion of local
organizing committee.
A central committee consisting of following will along with
Organising Committee draw up scientific program for the
conference.
1. President
2. President Elect.
3. Secretary
4. Any other Co-opted Members
(i) ORATIONS: There are at present two orations of MOA & they
should be given prime time during the conference. Ideally they
should be slated between 10 am. To 12 noon on the first day of
main conference. There shall be no concurrent session during the
orations. The Chairpersons of both orations shall be President &
Secretary of MOA.
***************************************************************************** Late Dr. Madhusudan Vishnu Sant(1909-1976)
Was a noted Orthopaedic Surgeon and the Pioneer of Medical
rehabilitation in South East Asia. He was educated in Bombay and
obtained his M.S. in general Surgery from Bombay University. He
worked at Wadia Children Hospital and later proceeded to have
his training at the Liverpool under the great master Prof.
MaCmurray. The conservative school of orthopaedics at Liverpool
moulded his approach to the orthopaedic problems.
He on his return from England was awarded the W.H.O. fellowship
in rehabilitation and toured USA as part of his fellowship in
1955.
He was responsible for establishing the Orthopaedic Department
at National Medical College and the BYL Nair Hospital at Mumbai.
He remained in charge of the Department until his retirement in
1968.
Dr. M. V. Sant was even more involved in the rehabilitation
Medicine and was the first Director of the All India Institute
of Physical Medicine and rehabilitation. He was responsible for
creating and establishing the rehabilitation centers in country,
which he did with the most enthusiastic support from Javaharlal
Neharu.
His contribution in the field of rehabilitation remains
unparalleled in the country.
Dr. Sant was the president of I.O.A., a founder member of Bombay
Ortho. Society and the President. He didn't live to see the
M.O.A. taken birth. His numerous students, decibels today to
credit to his memory. This lecture is small token of
appreciation of his contribution to welfare of Society. He
retired in June 1972.
Name: Dr. A. K. Talwalkar
Date of Birth: 12/7/1911
Date of Death: 23/3/1985
1) Ex. Prof. & HOD of Ortopaedic Department KEM Hospital.
2) Former President - Indian Orthopaedic Association
Former President - Bombay Orthopaedic Society
Founder President - Maharashtra Orthopaedic Association
3) Awarded Scholarship in 1st and 2nd M.B.B.S. and won medals in
Gynecology and medicine
in final M.B.B.S.
4) Worked with Dr. Parmar as Resident for one year. After one
year during which he published book for undergraduate students.
i) Note on Surgery
ii) Physical signs in conman surgical condition.
5) His father retired as an Assistant Engineer of Bombay
Municipality.
6) He had two sisters. He was survived by his elder sister.
7) Went to U.K. in 1934 and in 9 months passed final F.R.C.S.
Eng.
8) Then visited Mayo Clinic U.S.A. for further training.
9) Returned to India in 1936 and married in 1937. His father in
law was Ex. Inspector General of Prisoners and Police of C.P. &
Berar and was awarded D.S.O. Bar twice during first war.
10) His Academic activities:
i) Invented square nailing operation for foreaem bones adult. No
plaster required. Patient can sign cheque in 10 days. This
operation is popular all over India.
ii) Deviced spherocentric cement less total hip joint, which is
cheap, easy to insert, and salvageable, no special equipment
required and patient can sqat down and sit cross-legged.
iii) Published and read over 24 papers in National and
International Conference and publications.
11) He encouraged Dr. Marathe to start quality instrument
manufacturing latter when his youngest son returned from U.S.A.
He started INOR Company where he gave technical advice. His
second son helped him in this venture. In latter years due to
advancing age, increasing business and necessity to have Prof.
Management, the company was taken over by Bombay Burmah Company.
He continued their adviser till his death.
12) He was instrumental in getting yearly grants from
a) Johnson and Johnson Co. for 4 national traveling fellows
every year. This scholarship completed 25 years.
b) Smith and Nephew foreign fellowship for one young deserving
surgeon to travel to U.K. and six weeks to further his
knowledge.
E. Merck traveling fellowship for Bombay Orthopaedic Society 2
young surgeons from Bombay visit Orthopaedic center every
alternate year and 2 young surgeons from Bombay visit
Orthopaedic center every alternate year to learn the newer
technique or different approach in Orthopaedic Surgeory.
Dr. Arvind. Vinayak Bavadekar- M.S.(Gen Surg.), M.S.(Orth),
F.I.C.S
Born on 10th October 1933 at Satara
Studied at Bhor and Koregoan for schooling and primary education
Studied college at Fergusson College, Pune
Joined G.S. Medical College in 1953 for MBBS
Secured Junior Shirwalkar Medal in 1955.
Stood First in University of Bombay in M.B.B.S.(1957).
Secured-Sir Jaswat Sinhji Gold Medal in 1957.
Awarded Manorama Hazrat Scholarship.
Gold Medal in Midwifery and Gynaecology in 1957.
in Memory of Dr. H. DSa.
Dr. G. W. Kane Memorial Gold Medal in Surgery
Secured Distinction in Gynaec Midwifery and Ophthalmology.
in M.B.B.S.(1957).
Passed M.S.Gen. Surg.& M.S. Ortho.First Attempt 1960 & 1961
Respectively
President Maharashtra Orthopaedic Associatioin in 1986.
President Association of Spine Surgeons in India.
Hon.Cosultant & Professor K.E.M.Hospital
Trustee Baba Amte Anandwan Projeet, Warora.
Trustee Kaivalyadham, Parent Body, Lonavala and
Trustee of Ishwardas Chunilal Yogic Health Centre,
Kaivalyadham. Mumbai
Trustee Sane Guruji Vidhyalaya,Mumbai.
Has done extensive original work on T.B. Spine .Operated on more
that 7000 patients
Successfully. Performed highest number of Limb Salvage surgeries
on almost more
than two thousand patients for Bone Tumours, with the two
survivors leading
comfortable lives even after 15 and 17 vears post oneration.
Hon.Orthopaedic Surgeon P.D.Hinduja Hospital & Research Centre
Was Awarded The Karmayogi Puraskar in 2001 by the Bombay Medical
Aid
Foundation for his dedicated work in the field of Orthopedics
and for his selfless
social service through his 40 bedded charitable hospital (Chaitanya
Rugnalaya) that
he founded at Gondavle in Satara in the year 1991.
Was Awarded the Maharashtra Government Rashtriya Puraskar for
his
autobiographical book Cancer Mazzha Sangaati or Cancer My
Companion
written on his personal experiments and experiences on the
Gastric Carecinoma that he
suffered and conquered from the year 1989 through 1999.
Passed away in Mumbai on 13th February 2003 of congestive
cardiac failure.
Education
After under graduation from K E M
He joined Nair hospital as surgical resident
Having completed his post graduation in general surgery he
went to England for higher
studies.
Became an orthopedic surgeon
Coming to Bombay he became a sensation bringing in advanced
orthopedic with him
Most young post graduates at that time followed him for
learning going to St Georges and
then to Nair hospital for his clinics His career at Nair hospital Became an orthopedic icon
Nair hospital became a Mecca of learning
when this was happening I felt it from close quarters first as
lecturer and then as his assistant.
That is when learning changed the pattern
Till then it was learning at masters feet .
He changed it to learning with master not at his feet but
arguing with him.
If u have to argue u have to be up dated which most of us
aimed at.
Our biggest pride was arguing with him on orthopedics and
prove a point in our favor
Which was tough but achievable at times
And thus all of us got empowered by him to think independently
and differently
He encouraged all of us My best orthopedic rounds were with him Most of u missed that life time opportunity
It went on for 4/5 hrs most of the time once a wk
we all learned from that and he was frank in admitting that he
also learned from that
That was his character My book interlocking is dedicated to him and in preface I
wrote this which I like to read This book is dedicated to him not for the post he held in
our institution.
It is the tribute to a person who has the most remarkable
approach to teaching. According to him, learning is
not just gathering information and storing it. He made tireless efforts
to teach all his students to think
independently. He inspired and encouraged all of us to rise to our
highest potential.
He broke the old tradition that the master should be obeyed
blindly. He strongly believes that learning is not
at the feet of master, but by arguing and discussing with him. In this
way, the master and the disciple both
learn. This is the most important lesson to be learnt today, not only in
Orthopaedics, but also in every field of
life.
It is the matter of great privilege and honour for me to have
been associated with Dr. Chaubal during my
entire career in Orthopaedics.
He believed that if teacher is missed on his retirement he has
not done a good job of teaching , he should feel
redundant just before retirement
On his retirements in function I said
Sir we shall not miss u as an orthopedic
Surgeon. Some of us may become as good
a surgeon But it will difficult to become
as good a human being as u have been
FREE PAPERS:
Free papers will be invited from members/non members of MOA for
presentation during the conference; each member can present only
one paper as the first author. Presenter should be registered
delegate.
Presentations will be under following heads:
a) Oral Presentation
b) Poster Presentation
a) Oral Presentation: The central committee shall meet
preferably in 4th week of August for selection of papers of oral
presentation. Approximately 1/3rd of paper selected for
presentation in conference shall be for oral presentation. Rest
of them shall be for postal presentation. Criteria of selection
of papers shall be circulated in the final announcement
broachers for the conference.
The oral presentations shall be preferably grouped into
scientific sessions according to regions/special techniques,
special diseases etc. The duration of individual scientific
session shall not exceed 120 minutes preferably 60-90 minutes.
There shall preferably be 5 presentations for a 1-hour session.
Each oral presentation shall be of 8 minutes with for discussion
2 minutes & strict control shall be kept on time taken for
presentation.
b) Poster Presentation: Extra free papers selected for
presentation will be invited to be presented as posters. The
central committee reserves the right to recommend any paper for
poster instead of oral presentation, & representation against
this shall not be accepted. The organizing secretary shall make
adequate arrangement for paper display of posters as well as for
interaction of the author with delegates interested in
discussing the posters & standard size of poster shall be 175
cm. Vertical height & 85 cm. Across inclusive of the title
subject matter photographs, posters in non confirming formats
are likely to be taken down. The organizing secretary shall make
basic arrangement for putting posters.
The big posters receives best poster award. The judge for the
completion shall be selected. The authors of posters shall be
present in the hall during the visit of judge - Time/Date of
which shall be property announced by local organizing secretary.
Chairpersons for Scientific Session: There shall be two
chairpersons and one reporter for each scientific session. The
Central Committee from amongst delegates of the MOA shall select
these with interest/experience in the field for which the
session is devoted. A broad consideration for representation
from all over the state shall be ensured for selecting the
chairpersons/reporters. ' The organizing secretary shall give a
list of members from host chapter for inclusion in the list of
chairpersons. Guidelines for chairpersons shall be notified.
CME of MOA:
(vii) Continuing Medical Education Programme: This programme
shall be held on the first day of the main conference. The
format of (he C.M.E. shall be as follows:
Registration: 8.00 a.m. onwards
Inauguration: 9-9.30 a.m.
(a) Dignitaries on Dais:
(i) President of MOA
(ii) Hon. Secretary of MOA
(iii) President of City/District
(iv) Hon. Secretary of City/District
(v) Local Organizing Secretary
(vi) Co-coordinator (vii) Org. Chairman
(b) Programme :
(i) Welcome of Dignitaries
(ii) Inauguration by President
(iii) Introduction of topic by the coordinator
(iv) Welcome of Faculty members
(v) Presidents address
(vii) Vote of thanks
Main Programme: 9.30 a.m. -5.00 p.m. (including lunch break)
This shall consist of didactic lectures of 25 minutes with 5
minutes extra for discussions, short syrnosia, panel discussion
etc. Guest Speakers from India who are not members of M.O.A. may
also be included In selecting guest speakers from amongst
members proper consideration shall be given to the following :
1. Avoid repetition of speakers over the years.
2. Encourage fresh talent from amongst younger members 3. A wide
state spectrum. 4. Buffer time is advisable in each session of
about 5-10 min. to take care of electricity & computer problems.
(viii) State Orthopaedic Quiz : Orthopaedic Quiz during MOACON
is open for post graduate students only. Teams of 2 post
graduates each shall be nominated by the individual medical
college and informed through respective Hon. Secretaries to the
Local Organizing Secretary' at least one month before the
conference. The Chairman of the Committee shall conduct the quiz
during the conference for the Quiz co-poled by the Executive
Committee. The Chairman shall function for three years and shall
appoint 4-5 members to assist him in developing the question
bank. The format for the quiz shall be decided by committee.
(a) Best teams will be selected for the National Quiz.
(b) A team will be shown visuals and asked questions by
rotation. Direct questions may also be asked without visuals.
The exact format may be changed each year by the Chairman to
promote interest. Medical Colleges selected team will go to
National Ortho Quiz on IOACON.
The conduct of the scientific programme of the conference is the
most important aspect of organizing a conference. The local
Organizing Committee shall ensure that the facilities for proper
audio-visuals, seating arrangements/drinking water/rest rooms,
etc. are made available depending upon the projected number of
participants for each event. Over crowding at various venues
leading to dissent amongst delegates should be avoided.
(i) Pre-Conference Workshops: [Optional]
The venue selected for workshop should be clean, have proper
ventilation/air-conditioning, proper space for registration,
catering, lectures, hands-on-workshop, demonstrations, etc. The
venue should preferably be. Close to the venue of main
conference.
Total number of participants: There should be a limit to the
total number of participants. Although this may vary according
to requirements of workshop the maximum limit should be hundred.
Participants should be given a choice and allotment should be on
"first-cum-first-served" basis.
For Hands-on workshops there should not be more than 6-8
participants per table. For demonstrations by faculty members
the number should ideally be less than fifteen on a table.
Proper and adequate number of equipment should accordingly be
arranged for demonstration/hands-on.
Course literature/hand-outs go a long way in encouraging
participants to revise their knowledge afterwards and these
should routinely form a major item of the delegate kit.
Certificates for participation should be given at the end of the
workshop. A copy of the video-recording of live demonstrations
shall be submitted by the organizers for keeping in M.O. A.
library.
(ii) Main Conference:
C.M.E./Orations/Conference Lectures if organized in plenary
sessions.
(a) Main auditorium with a capacity of 300-500 and another about
150;with audio-visual facilities for projection. A podium with
M.O.A. emblem displayed on it. Green, Yellow, Red, reading
light. A stand mike + a collar mike, laser pointer, clicker are
essential for the speaker.
A chairman's table with 3-4 chairs, a table mike, sheet with the
programme for the session to be announced by the chairperson,
short bio-data of guest speaker, if any, in that session; a
torch may sometimes be a handy addition. Switches with light
controls for the podium green/yellow/red light to indicate lime
1o the speakers.
(d) Mementoes, if any, to be given to guest speakers.
(e) Two senior members of Local Scientific Programme Committee
along with few Volunteers.
IMPORTANT: Arrangements for generators & UPS in case of load
shedding is mandatory and should be so arranged as to minimize
time loss.
(f) Atleast two stand mikes and two cordless mikes be placed in
strategic position in the hall for questions from audience.
Concurrent Sessions may be held simultaneously in hall.
Proper audio-visual facilities as for plenary' sessions should
be ensured. Proper signage's should be placed at strategic
places to help in location of various halls. Colour coding of
halls makes identification easier.
(i) Office Bearers of I.O.A. :
For the Conference:
The President, Hon. Secretary shall be paid Traveling allowance
for attending the Conference. To and fro AC II sleeper if the
journey is overnight, air fare if longer. This will be from the
MOACON account.
Proper decent accommodation. preferably at same place for office
bearers of I.O.A., shall be arranged by the local organizers for
the I.O.A. officials for the visit.
The above-mentioned personnel shall also be given complimentary
registration for the conference.
There shall be a car kept at the disposal of the President for
the duration of the conference.
(ii) Guest Speakers:
(a) Foreign: No foreign guest speaker shall be paid
International air fare from the accounts of the conference.
However, to & fro travel from port of entry to the venue of the
conference, stay at hotels during transit, local accommodation
and free registration shall be provided. Domestic air fare for
the guest's wife, if accompanying if the guest, may not be paid,
but accommodation and free registration shall be provided. Local
sightseeing, if requested/arranged shall not be charged.
General Hospitality:
(i) Reception at Airport/Railway platform:
Reception counters with visible banners shall be put up on
Airport Arrival area/Railway Platform for delegates. The
counters should have information regarding hotel/other
accommodation. Basic facilities for transport to
hotels/conference venue should be arranged by the organiser.
(ii) Transport: Transport for all delegates from various
officially designated hotels to the venue for main conference,
workshops, banquet should preferably be arranged by the local
organizer Proper information of bus routes, timings should be
made available to delegates.
(iii) CATERING: Undue lavishness on this has to be avoided.
However, warm simple lunches on day of the conference should be
arranged for the registered delegates, and families if register.
Breakfast may be arranged by the local organizing committee.
Arrangements for "round o clock" supply of tea/coffee either
free or on payment may be made. Safe drinking water at easily
accessible spots should be placed outside each hall for
scientific deliberations.
A complimentary conference dinner shall be arranged following
the inaugural function. Conference banquet shall be arranged on
the main evening saturday of the conference. This may be on
payment and by prior registration.
(iv) Accommodation: The conference brochure shall carry
information regarding availability of various categories of
accommodation. The local organizers shall reserve adequate hotel
rooms well in advance to avoid difficulty to the delegates.
Allotment will be subject to requests received before deadline,
on first come first served basis, and advance payment of one day
tariff. Allotment, ofcourse, shall be subject to availability of
hotel rooms in that category. Proper liaison of accommodation
committee with various hotels is essential lo avoid
inconvenience to delegates and over charging by hotels. Services
of a travel agent may be utilized to organize accommodation.
(v) Social Event/Sight seeing: A short cultural programme not
exceeding one hour may be arranged immediately following the
inaugural function but is not mandatory. The programme should
ideally reflect the cultural -heritage of the region and the
host District. An orchestra may be in attendance during banquet.
Sightseeing: Local Development, sight-seeing/or one/two day
tours outside the city may be arranged in consultation with
State Tourism Corporation. Local sightseeing especially
programmes for spouses/children may be arranged. Complimentary
packages for other tour at subsidized cost may be arranged
through the Tourism Department/Travel agent.
(i) Announcements for the Conference.
(a). First letter sent by organizing Secretary' as a "thank you"
note within 6 months of the venue being decided in the business
meeting (optional),
(b) A stall shall be allotted in Trade Exhibition in the
previous years conference for announcement, distribution of
pamphlets and display of posters banners of the conference.
(c) Final announcement brochure containing the following
information:
1. Number of the Conference in Roman letters.
2. City & Venue
3. Dates of the Conference
4. Host Chapter
5. Letter from President of host Chapter.
6. Letter from local organizing secretary
7. List of Executive Committee of M.O.A. & I.O.A. President &
Secretary.
8. List of main organizing committee /
9. Proposed format of the conference
10. Details of registration fees
11. Information regarding free papers/poster presentation/video
presentation
12. Information of the C.M.E. programme including topic, names
of faculty.
13. Information of accommodation available with tariffs.
14. Details of pre conference workshop.
15. Information (including photographs) of tourist attractions
in and around the city, various tours being planned etc.
16. Information of air, rail and road connections.
17. Addresses/phone No./Fax No./e-mail addresses of key members
of organizing committee.
18. Information of reception and transport arrangements.
19. Information regarding programmes for spouses/children/social
events.
20. Registration form, form for abstract, accommodation, return
reservation, sight seeing tours, sub-specialty meetings, pre
coference workshop etc.
21. Important dates and deadlines.
22. Miscellaneous information. 23. Disclaimer.
(ii) Important dates/deadlines.
Assuming that the date for the annual conferences would be fixed
for prior or later week of Diwali.
1. Dispatch of first announcement brochure-June.
2. Last date for receipt of Abstracts - 31st July
3. Last date for receipt of full papers/Registration without
late fees - 15th August
4. Last date for informing members regarding acceptance of
papers
for presentation. - 15th Sep.
5. Last date for registration with late fees - 31st Octo.
6. Last date for dispatch of final programme to all members -
31st October
(iii) Methodology of Registration: The registration will be
fully computerized. Organizers are free to allot registration
numbers according to alphabets or to categorize them District
wise. Whatever method is adopted, it should be reflected in a
streamlined way on registration counters. The registration
process should be so managed to enable fast processing and avoid
unnecessary queries during peak registration hours at conference
venue. Enough space should therefore be allotted for this
purpose. The reply for registration, accommodation, sight seeing
tours and receipts of abstract form should be sent a fortnight
of their receipt by the conference Secretary. The information
for acceptance/ non-acceptance of the scientific paper should be
sent latest. Delegates should be requested to quote registration
number for all correspondence. Spouses/children should be
registered under same registration numbers to avoid confusion.
(iv) Registration fee structure: This has already been covered
under receipts of conference.
(v) Delegate kit: It is left to the local organizers to decide
on the quality/size of delegate bags. The purpose is only to
provide a handy bag to contain the following essential items.
(a) Copy of the final programme
(b) Meal coupons
(c) Invitation to the inaugural function
(d) Details of registration
(e) Writing pad(f) Jotting Pen
(g) Invitation to the banquet (if registered)
(h) Delegate name badge
(i) Information brochure of facilities likes transport
arrangements, spot map of the venue, other miscellaneous
information.
(j) Conference Souvenir Other complimentary arc optional.
v) Certificates: Participation certificates for delegates should
preferably be distributed from the afternoon on the penultimate
day of the conference. These shall be separate for the CME and
the main conference. Those for the CME shall be given at the
venue of the CME.
yi) Certificates to faculty members/guest speakers/Chairpersons
should be handed over immediately after the scientific session.
The chairpersons shall also give certificates for oral
presentations to all speakers at the end of the session.
Certificates for poster presentations to be distributed in the
hall for poster presentations.
vii) Souvenir : A Souvenir shall be brought out to commemorate
the conference. The following information shall be included.
(a) Messages from various dignitaries including the
President/President-Elect/Hon. Secretary of MOA.
(b) Presidential address
(c) Secretary's annual report
(d) List of executive committee members of I.O.A.+M.O.A.
(e) List of Organizing Committee of the Conference.
(f) Final programme of the conference
(g) Articles from various sources on Orthopaedics and general
topics of interest.
(h) List of donors
(i) List of exhibitors
(j) List of advertisers
(k) Advertisements
(1) Anecdotes/jokes/etc. (optional)
(m) List of past Presidents & Secretaries
EXPENDITURE: (To be slotted
under "financial considerations")
The projected budgetary requirements for the conference have to
be put under the following heads: -
Approximate percentage of total Budget
1. Venue arrangements + establishment expenses including
pandas. Trade exhibition stalls, registration counters, etc. 20%
2. Catering 20%
3. Audiovisual facilities 10%
4. Printing/Stationery 1 0%
5. Communication (telephone/fax, e-mail, letters) 5%
6. Accommodation + Transport (dignitaries & others) 5%
7. Inaugural functions and other miscellaneous expenditure
Like gifts/mementoes 5%
8. Entertainment/sight seeing/ladies programme 5%9.
Administration: Salary to staff/office set-up/etc. 2.5%
10. Miscellaneous contingency expenses 2.5%
11. Contribution of M.O.A. 10%
12. Savings. 5%
Total 100%
(ii) Committee for Monitoring of Collections/Expenditure:
A committee consisting of the local orgniser members will
monitor the collections/expenditure of the conference.
The Hon. Secretary along with the Treasurer shall monitor the
collections and see that accounts are properly maintained.
(iii) Auditing & Submission of Account.
An auditor appointed shall audit the accounts.The Bank Accounts
of the Conference shall normally be closed within 1 & 1/2 years
of the conference but under extraordinary circumstances within
two years.
(iv) Saving for the Conference: It is mandatory for the local
organizing committee, to donate the percent of total collections
to the Association.
The "total collection" shall also include the fund spent
directly/indirectly on sponsorship of all activities related to
the staging of the Conference. This donation is in recognition
of the Authorization to the host chapter by the Central body to
stage the conference, use of its logo, its name, and for advise
and profession;)I guidance given for two years in arranging for
academic and other activities of the conference.
(Any savings over and above the mandatory Ten percent donation
to may be donated to the M.O.A. if the host chapter so desires
it may. however, be divided equally between the host chapter and
the city club for use for academic purposes only to benefit
their members It may also be used for building up assets of the
host chapter/city club in furtherance of the objects of the host
chapter/city club.
Inaugural Function:
The inaugural function of (he Annual meeting of (the M.O.A. is
an official function and will be conducted under the supervision
of President/Secretary/Jt. Secretary of M.O.A. & Organising
Committee.
(1) Venue and General Arrangements:
If the venue should preferably be a hall with a capacity of
about 300 to 500 (with projection
Facilities in adjacent satellite halls for another 150
delegates/guests. If hall being used for the C.M.E. it should be
vacated at least by 5.00 pm. so that necessary arrangement for
inauguration may be made.
The backdrop of the stage should carry the Emblem of the
Association. Another emblem should also be used in front of the
podium. These are mandatory requirements. The conference logo
can also be used on the backdrop. Decoration on the stage is
left to the discretion of local organizers but proper stage
lighting and good public address system should be arranged.
Tables are to be kept on sides for placing various awards.. The
same should be aesthetic. Wasteful expenditure should be
avoided.
(ii) Time:
The inaugural function should usually commence at 6.00 pm and'
the total duration of the main inaugural programme should not
exceed 1 hour. A 60-90 minute cultural programme to highlight
the culture of the host district may follow the inaugural fund
ion but is not mandatory.
(iii) Dignitaries on the dias:
The total number of chairs will be 7 or 9 with the following
dignitaries being present:
1. President of M.O.A.
2. Chief Guest
3. Guest of honor
4. President of I.O.A.
5. Hon. Secretary of I.O.A. 6. Organizing Secretary
The number of chairs maybe increased to 9 to accommodate (lie
following :-
1. Additional guest of honor.
2. Head of the Teaching Institution if the conference is being
held in a Medical College.
(iv) Seating arrangements in the hall:
(a) Front row on the side of the hall on the side of the podium
to be reserved for Past Presidents & Senior Members of MOA.
(b) Award winners for that year including Hon. Members of MOA.
Fellows to be seated immediately behind them.
(c) Centre front rows to be earmarked for V.I. P. guests
including Chief Guest/President of MOA and spouse, etc. Foreign
Faculty (if any)
(d) If the venue of conference is a Medical College few rows
behind (c) to be kept reserved for heads of various departments
in the Medical College. If not, they can be reserved for senior
members of MOA.
(e) Front rows opposite the podium to be reserved for media
persons/organizing committee
(v) Master of Ceremonies/Conduct of Proceedings:
The master of ceremonies for this solemn function should be a
senior person (male or female) who has experience of conducting
such functions. He or she must realize the importance of time
and that it is an official function. Unnecessary anecdotes,
fanfare should be avoided and the conduct of proceedings should
be business like.
(vi) Speeches/activities and their sequence: The following will
he the sequence.
(a) Delegates/Guests are requested lo take their scats by 5. 45
pm (To be mentioned on the invitation card for the function.
(b) The President and Hon. Secretary of MOA along with I.O.A.
President and Secretary will receive the Chief Guest at the
entrance and escort him/her to the hall.
(c) The master of ceremonies will request dignitaries to lake
their seats on the dais (to be escorted by members of organizing
committee) in following order:
(i) President of M.O.A.
(ii) Chief Guest
(iii) Guests of Honor
(iv) President-elect of M.O. A.
(v) Hon. Secretary of M.O. A.
(vi) Chairman Organizing Committee
(vii) Organizing Secretary - 3 minutes
(d) Welcome to dignitaries by floral bouquets. 2 minutes.
(e) Welcome Speech: Chairman Organizing Committee or Organizing
Secretary - 5 minutes.
(f) Inauguration of Conference: Lighting of Lamp - 5 minutes
(g) Hon. Secretary's Annual report - 7 minutes.
(h) Presentation of MOA awards by President of MOA (Award
presentation to be managed by Hon. Secretary and Joint Secretary
of MOA - 5 minutes.
(i) Presidential address - 10 minutes.
(The speech is to be printed and distributed to the
guests/delegates at the commencement of the function)-
(j) Release of Souvenir by Guest of honor + speech - 5 minutes
(k) Speech by the Chief Guest -10 minutes
(I) Votes of thanks by Organizing secretary / Jt. Organizing
secretary - 3 minutes.
(m) National Anthem
(Preferably a team of singers to lead) - 5 minutes)
The main function may be followed by short cultural programme to
be followed by High Tea/Conference Dinner.
(viii) MOA Awards:
The following awards will be presented during the inaugural
function and in the same order.
1. Life time achievement award, (if any)
2. Honorary Fellowship of M.O.A. (if any)
3. Certificates for
(a) Fellowships
(The Joint Secretary of IOA will help Hon. Secretary for the
awards)
(viii) Modifications permissible:
(a) Timing may be changed to 6.30 pm depending upon local
factors.
(b) One or two guests of honor may be added. (c) Mementoes to
dignitaries may be given before the vote of thanks but same
is not mandatory.
(d) Any other modification in consultation with President/Hon.
Secretary of M.O.A..
Valedictory Function: The valedictory function is also an official function of MOA
and will be conducted by the President of M.O.A. / Hon.
Secretary of MOA. The duration of the function should be kept as
short an possible.
Preferably - 30-45 minutes.
(i) Venue and general Arrangements:
The venue will preferably by the main hall of the conference.
The dais will have seats for the following: -
(a) President of M.O.A. & Org. Committee
(b) Hon. Secretary
(c) Organizing Secretary Proper Public address system is
essential. A podium will also be required.
(ii) Time: It will be from 1.00 pm (or 1.30 pm) onwards on the
last day of the conference after all scientific sessions are
over.
(iii) No special seating arrangements are required.
(iv) Conduct and sequence of proceedings:
A representative from the organizing committee will invite the
dignitaries to the dais. The President shall conduct the
proceedings in the following order, (a) Declaration of results
of
1. Papers / Awards President gives his comments regarding the
conference and its organization.
President invites delegates to speak on their experience during
the conference.
(d) Reply to the feelings of delegates by the Organizing
Secretary.
(e) The President gives a short summary of his term after which
he exchanges in AGM, of office and invites the President-elect
(now to exchange seats).
The incoming President presents the medallion of Past President
to the outgoing President.
(f) Speech of the newly installed President regarding his plans
for the IOA activities during his term of office.
(g) The immediate Past-President announces the end of the
conference with an invitation for the next annual conference.
(v) Modifications: Some changes may be made in this format to
suit local circumstances.
Trade Exhibition: A trade exhibition will be organized during the conference,
which will usually consist of unit stalls of 3 mts x 3 mts. A
brochure with details of sponsorship may be brought out by the
organizers giving details of the various stalls on offer, their
configuration and the tariffs. Special categories of stalls may
be charged extra and concession given for multiple stalls.
Complimentary stalls to sponsors of other major activities of
the conference may be given.
Proper lighting arrangements, ventilation, adequate walking
space, fans, etc should be ensured. One power point, tables and
chairs will have to be provided in each stall.
Provision of meal coupons (2 complimentary per stall and extra
on payment should be the usual norm). At Companies/firms hiring
stalls should give an undertaking (here will be no liability to
local organizers)
10 A in case of loss of property /injury/insurance of life due
to any accident in the trade exhibition. Safety against
theft/accidents, etc. should however be ensured by local
organizer. A short term insurance policy covering
the period of 10 days prior to 10 days after the Conference for
any such eventuality will have to be made by local organizers to
ensure against litigation. The venue of the trade exhibition
should ideally be adjacent to either the scientific halls or the
dining pandal to enable delegates to visit the same.
Serving of beverages, etc inside the trade exhibition should be
preferable banned. Similar unethical, improper activities should
also be banned. Sale of products should not be permitted as the
same is governed by sales tax laws octroi exe.
The trade exhibition should also offer complimentary stall for
the organizers of next years conference fa providing information
about progress of preparations.
"Locker room":
It is desirable to have a facility for the. Companies to keep
their valuable equipment safely for the night.
M.O.A OFFICE: A big room should be provided at a convenient and prominent
area within the conference
Premises for establishing the MOA office where members can carry
out their business & election with MOA office staff.
The following facilities arc to be provided by organizers in
this office.
1. Table and Chairs for 5 to 10 people.
2. Full size steel Almirah to keep important
documents/certificates, articles, etc.
3. Computer with printer along with computer operator.
4 3-4 volunteers.
5. Basic office stationery.
6. Drinking water.
7. Notice Boards. 8.Two Boxes to put ballot papers.
Notice boards at other prominent places, like entrance to
various halls may be required for display of MOA notices.
(i) Executive Committee Meeting:
The executive committee meeting shall be held either on the day
of the Pre-Conference Workshop or on the day of the CME
Programme.
Timings :(6 pm onwards [can be changed]) The Hon. Secretary to
all members will circulate a notice for the meeting along with
agenda well in advance.
Arrangements for executive meeting during MOACON :
A hall big enough to accommodate 20 people preferably in a
"round-table fashion" with tables/
chairs arranged accordingly. A public address system with 2-3
extra mikes. 2-3 volunteers,
drinking water shall be arranged. If circumstances require,
lunch/tea/etc may be served at
the site of the meeting.
(ii) General Body Meeting:
Arrangements: The meeting will be conducted on the one day prior
(Saturday) of main conference from 6 pm onwards. Venue will be
the main hall. A dais to seat President, President-elect,
Vice-President, Hon. Secretary will be required. A public
address system with table mike on Dais. 2 stand mikes in (he
aisle and 2 cordless mikes in the hall will be required.
Arrangement for drinking water outside (he hall should be kept.
Volunteers should be present. If requested by the MOA office
bearers a computer with LCD projector should be arranged for
instant projection of resolutions being put to vote.
(iii) Counting of ballot papers :
The counting of ballot papers will be carried out under the
supervision of election officer on the day of the voting. The
following facilities will be required
(a) A large hall to seat 15-20) persons.
(b) A long big table space of approximately 80-100 sq. ft. area.
(c) Large Cardboard cartons 2 to 3
(d) Deep rectangular plastic trays 4 to5 Nos or as per
requirement.
(e) Pair of scissors - 4 Nos.
(f) Flat metallic rulers - 4 Nos.
(g) Medium sized writing pads 10-15 as per requirement & pens
Drinking water/tea/coffee/snacks, etc. will be provided by
organizers. Depending on circumstances lunch may have to be
served as leaving the premises would be difficult for
participants in the counting.
(iv) Meeting of Editorial Board.
The meeting will be held on the 1st day of main conference or on
CME day. A small room with a table and 10 chairs will be
required. The meeting would usually lake not more than two hours
programme does not Clash with the activities of the conference.
Miscellaneous Matters:
Protocols for these may have to be framed as and when the need
arises.
Protocol for other Scientific Activities of MOA:
A permanent committee consisting of the President
President-elect, Hon. Secretary shall govern all other
scientific activities Fellowships, Workshops, Publication etc.
President will take concurrence of executive committee members
before starting any new activity.
Protocol for scientific activities of MOA in collaboration with
other organizations:
The permanent committee may also initiate activities in
collaboration with other organizations.
The President may obtain concurrence from executive committee
members.
Protocol for appointment of office staff:
a. Procedure for selection: The Administrative officer will be
appointed
after an interview by Secretary. Job/appoint shall be on
contract basis & not employee relationship.
Salary shall be fixed and revised as per labor laws.
Protocol For Functioning of the MOA Office :
(a) Maintenance of Records: All records of the Association will
be under the custody of
the Hon. Secretary. He will supervise their maintenance situated
at Secretary with clerk. Proper numbering and storing shall be
ensured for easy retrieval as and when required. While all files
concerned with the term of the current Hon. Secretary may be
maintained at his residence for convenience all important
documents and files related to previous Secretarial terms shall
be kept in the MOA Office.
Secretary shall be responsible for keeping all records
pertaining to the assets of the association All records of fixed
deposits and other assets shall also be maintained by the
Secretary and a list of all such documents shall be produced on
demand.
(b) Correspondence: While correspondence on important policy
matters and decisions to be taken shall be carried out by the
Hon. Secretary, routine correspondence like change of address,
non-receipt of Newsletters/Journal membership dues, etc. will be
done by the clerk with fortnightly/monthly reports to the Hon.
Secretary. In case of any difficulty clerk may consult Hon.
Secretary before replying. A copy of all letters sent out by
clerk shall be sent to President. In case of any difficulty
members may write to the President directly also.
All correspondence for the Newsletter/Executive Committee
Meetings/General Body Meetings, suggestion, etc. shall be
addressed to Hon. Secretary. All correspondence for fellowships
shall be addressed to Hon. Secretary.
(c) Accounts: The Secretary shall maintain all accounts of the
association and get the same audited annually. He shall present
the accounts every 6 months in the executive committee meetings
as also the Annual General Body meeting for approval. He shall
prepare a budget for the forthcoming year and gel it approved by
the executive committee. The office clerk under the supervision
of administrative officer shall be responsible for maintaining
all records concerning accounts.
(d) Membership lists and updating of same: The clerk shall
maintain and update the list of life members of the Association
and their updated addresses.
A list of change of addresses of members shall be notified every
month by the clerk to the Hon. Secretary/Editors of the journal
to enable proper receipt of Letters/Journals by the members.
(c) Maintenance of Memorabilia of the MOA :All important
memorabilia of the Association including photographs of events,
photographs of Past-Presidents, gifts to the Association,
important documents, etc. will be kept with Secretary Office.
All running trophies shall also be returned to Secretary Office
for safe keeping and brought clerk to the venue of Annual
Conference. The memorabilia may be properly displayed for
benefit of visitors to Secretary Office
Protocol for maintenance of assets of the Association and
continuity in transfer of records/assets to incoming office
bearers following elections :
All assets of the Association as mentioned in 8 (a) shall be
under custody of the Secretary.
All records for accounts of the Association as well as details
of accounts of Annual / Conferences shall also be with the
Secretary. These shall be handed over to the next incumbent
Secretary within new Secretary of his taking over the office.
Proper record of such taking over charge shall be maintained in
a register. In 1st week of April all files pertaining to the
three-year term of the Hon. Secretary shall be transferred to
new Secretary Office On the completion of the term of office of
outgoing Hon. Secretary and charge given to Administrative
Officer. The incoming Hon. Secretary shall study all such files
within 2 months of his assuming the office. All such records arc
to be
properly catalogued numbered and stored for easy retrieval as
and when needed.
All correspondence and files from the Secretary office shall
also be returned to new Secretary after the term of the
Secretary and stored year wise in the Secretary office for
information and guidance of future Secretary.
Protocol for publication of M.J.O:
(a) Funds for the journal:
The editor's) shall prepare a tentative budget for the
forthcoming year and get it approved by the executive committee
and General Body. Major portion of the funds shall be raised
from advertisements. The editors/ co-editor/editorial board
members shall be responsible for raising funds through
advertisements.
(b) Functioning of the Editorial Board with duties of
Editors/Co-editor/Editorial Board
Members:
(c) Meetings of Editorial Board: -
The editorial board shall meet at least twice a year like the
executive committee of the Association.
1. Summer meeting local Hospitality is given.
2. During Annual Conference of the Association.
(d) Collection of Advertisements:
The editorial broad shall decide the tariff to be charged for
various categories of advertisements. These should be constant
for all issues in one year and shall be revised from lime to
time as per requirement.
(e) Criteria for selection of Best Paper published in one year:
A committee consisting of the President, President Elect., Hon.
Secretary, editor associate editors and members of the editorial
board shall select the best paper. The managing editor shall
send a proforma with list of titles of articles/names of authors
to the members of the committee in first week of January each
year. The list shall contain all articles published in the 4
issues of the journal of the previous year. The marking shall be
according to basic format.
The managing editor shall compile all replies and present the
result in the summer executive committee meeting.
Member whose original, unpublished work is worthy of this
prestigious award. The lecture shall be at the Annual
Conference.
FORMAT FOR EVALUATION
Each paper should be evaluated for
1. Content - 10 points
2. Quality of Presentation - 5 points,
3. Originality - 5 points
In evaluating content please consider whether the material
presented was factual, whether data collection was meticulous
with attention to detail, whether the analysis was objective and
the discussion was rational.
Under quality, consider quality of slides, the style and
effectiveness of presentation and maintenance of time.
Under originality, consider in addition whether additional light
lias been thrown on established Knowledge.
Name of judge :
(e) Best poster MOACON :
President/ Hon. Secretary from shall nominate a committee of 5
amongst senior members attending MOACON for judging the papers.
The timing of the visit of the panel of judges to the venue of
poster exhibition shall be notified to all authors of posters.
Awards shall be declared during the valedictory function of the
same conference. The award may not be given to any member in
case no papers are found to be of a quality befitting the award.
The judges shall testify to this effect.
(g) Award for best paper published in MJO : Criteria and method
of selection are given under 11 e)
FELLOWSHIP OF M.O.A. Fellowship
given in attached pages.
LAST DATE FOR APPLICATION ;
The Hon. Secretary shall make the announcement for all
Fellowship of M.O.A. The Secretary should receive all
applications
1. President
2. President-Elect.
3. Hon. Secretary
4. Two editors of MOA
The committee members should screen the applications and submit
that report by 30th April. The Fellowship Secretary shall
tabulate the result and present the same during the executive
committee meeting of M.O.A. The approved results shall be
announced and intimated lo all applicants through post by the
Secretary. For all Fellowships, the Secretary shall be
responsible for arranging the visit of Fellow lo various
canters.
On successful completion of the Fellowship the Fellows shall
have to submit an official report to the Hon. Secretary and
Editors of M.J.O. The same shall be published in the M.O.A.
Criteria for starting New Fellowships:
For any new Fellowship to be started, proposals shall be
received by the Hon. Secretary and put on the agenda for
discussion. A sum of Rs. 2 lacs as donation for forming the
corpus fund for the fellowship shall be required from the
sponsor. This may however be relaxed by executive committee
under extra ordinary circumstances.
Discontinuation of Fellowship : If a corpus fund is available,
fellowship would not be discontinued. However, the fellowships for which
corpus fund is not available and a yearly grant is obtained from a
Company/firm in case the Company/firm decides to discontinue the same
efforts may be made for it to be continued.
Guide Lines To The Applicant
1. Only Life members of MOA are eligible.
2. Eight sets of copies of the Curriculum Vitae, Bio-data,
application and the relevant authenticated Xerox copies of the
documents must reach the Secretary in time. Authenticated Xerox
copy of Birth Certificate, School Leaving Certificate or
Passport must be attached for age verification of the applicant.
3. Original Certificates must not be submitted, as they will not
be returned.
4. Member selected in past for any fellowship of MOA is not
eligible to apply.
5. Applicant must apply for only one fellowship.
6. Any change in address / phone no. Must be immediately
informed to the fellowship secretary,
7. Any wrong information or canvassing will disqualify the
applicant.
8. Only written communication will be entertained.
9. Only selected candidate will be informed.
10. Application must be sent by registered A. D. post only, and
no receipt will be sent.
11. Authentication must be by a Gazette officer, Head of the
institute, Current President or Secretary' of the affiliated
District.
(1909-1976)
Was a noted Orthopaedic Surgeon and the Pioneer of Medical
rehabilitation in South East Asia. He was educated in Bombay and
obtained his M.S. in general Surgery from Bombay University. He
worked at Wadia Children Hospital and later proceeded to have
his training at the Liverpool under the great master Prof.
MaCmurray. The conservative school of orthopaedics at Liverpool
moulded his approach to the orthopaedic problems.
